To request a quote for export fruit, prepare four initial details: what product you need, how much you want to buy, where you will receive it, and by when you need it. With this information, the supplier can identify what information is missing and assess whether they have an option for your operation.
A well-structured request also makes your job easier as a buyer: it reduces follow-up questions and allows you to compare proposals using similar criteria. This guide will help you prepare your inquiry for Peruvian avocado or grapes.
Describe the Order You Want to Evaluate
State the product name and variety if you have already decided. Add the desired size and the presentation your business requires. If you need guidance choosing, explain who you will sell the fruit to and what conditions your customer has requested.
Express the volume in a clear unit, such as kilograms or boxes with net weight indicated. Specify whether this is a one-time purchase or a forecast of recurring orders. Avoid assuming that every supplier uses the same box or that a container always carries the same quantity.
Clarify the Destination and Scope of the Proposal
In addition to the country, indicate the port, terminal, or delivery point you want to evaluate. Describe whether you have a logistics operator or need to discuss coordination options. The requested date should clarify whether it refers to dispatch or arrival.
CBI recommends putting the specifications, quantities, prices, dates, payment terms, and delivery conditions in writing. When you receive a quote, check which services are included and which are not. If an Incoterm is used, ask for clarification on its scope and the agreed place for that operation.
For your internal comparison, add a column listing the pending questions for each proposal. An offer that does not specify the net weight or the delivery point still needs clarification before it can be compared with another.
Sample Request to Send to an Exporter
Hello, we are a company engaged in the import or distribution of fruit and would like to evaluate a purchase. Here are the details of our request:
- Company and contact person:
- Product and variety of interest:
- Estimated quantity and unit of measure:
- Desired size and presentation:
- Country and delivery point:
- Desired arrival date:
- One-time purchase or expected frequency:
- Specific requirements from our customer:
Please let us know availability, presentation options, the scope of the proposal, and any additional information needed to provide a quote.
Frequently Asked Questions
Can I make an inquiry without knowing the size? Yes. Explain the intended commercial use and ask for guidance on the available options. The specification should be finalized before confirming the order.
Should I specify a minimum order? Share the quantity you need and ask which amount the supplier can fulfill. There is no universal quantity that applies to every company and operation.
Request Your Quote from Roots Altamirano
Send us the details of your Peruvian avocado or grape purchase. At Roots Altamirano, we want to understand your business needs to check availability and discuss a proposal for your destination.